The above diagram with attached table clarifies at first glance that the internal association activities can be divided into 3 categories (management tasks, main tasks, support tasks).
- Management tasks guide and direct the activities of the association and are the responsibility of the association’s board of directors. They have a direct effect on the main tasks.
- the main task is tree planting and maintenance
- Support tasks ensure the smooth running of the main task and, like the management tasks, have a direct effect on the main task.
In addition to the internal activities of the association, there are also external factors that can affect or promote the work of the association. These include the requirements of government agencies, private companies such as suppliers, and civil society actors such as our supporters. The association must be aware of these requirements and align its association activities and operations accordingly.
Once the trees are planted and cared for by the association team and energetic supporters, the association is continuously and at all times concerned with the satisfaction of the above-mentioned stakeholders.
- the supporters are satisfied, among other things, when they see their self-planted trees grow permanently and healthily.
- Suppliers are satisfied when they are paid on time and the association buys their products and services again.
- the authorities are satisfied, among other things, if the previously discussed and established requirements are met at all times.
For this purpose, the association tries to compare the requirements of the above-mentioned different actors with characteristics that can be used to assess whether the respective requirement is or was actually met. In the case of tree plantings, these characteristics relate, for example, to the growth of the tree (measured in cm per year) and the number of trees planted per year as well as the total number of trees planted over all years (see project page “Reforestation: Bayanzurkh Mountain“). The financial commitment for this service should also be visible in the future via the donation register, so that it is clear how much money was used to plant and care for how many trees per year. In this way, the association ensures that measurable parameters are available for evaluating the success of the association.
Who does what?
The above shown task-overview table clearly regulates the areas of responsibility of each individual member of the association, so that valuable work is used efficiently. Financially effective decisions are made exclusively by the association’s board and not by voting in the team or by questioning the supporters.